🧩 3.4: Lead Steward 🎯Role Card.

Purpose

Hold the vision and ensure the circle stays aligned with its Purpose, Domains, and Authority.

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Accountabilities / Outcomes

• Activate and guide circle focus
• Keep members connected to purpose and agreements
• Ensure projects move forward with clarity and support
• Host or delegate meeting facilitation
• Model stewardship culture and check-in practices

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Domains

• Circle purpose and alignment
• Agenda and meeting cadence
• Project initiation and prioritization

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Responsibilities / Actions

• Call and host tactical, governance, and strategy meetings
• Review circle projects monthly to ensure progress
• Remind members of agreements and conflict repair practices when needed
• Support Rep Steward and Admin Facilitator in their roles

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Authorities

• Call meetings and set agendas
• Accept or reassign projects within circle’s domains
• Request sector-level support if alignment drifts

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Measurable Key Performance Indicators (KPIs)

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1. Purpose & Clarity

Metric: Quarterly pulse check: % of members reporting “I feel clear on the circle’s purpose and direction.”

Example:

• 8 members respond to poll → 6 answered Yes, 2 answered Somewhat
• Clarity Score = 87%

👉 Shows members generally understand why the circle exists, with a few areas for improvement.

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2. Meeting Rhythm Adherence

Metric: % of planned tactical, governance, and strategy meetings held as scheduled.

Example:

• Quarter plan: 6 tactical, 3 governance, 1 strategy
• Actually held: 5 tactical, 3 governance, 1 strategy
• Adherence Rate = 90%

👉 Reliable rhythm, with one tactical meeting skipped.

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3. Meeting Quality & Outcomes

Metric: % of meetings with agenda posted in advance and decisions recorded in ledger.

Example:

• 9 meetings this quarter
• 8 had agenda posted 24h in advance and outcomes logged
• Quality Score = 89%

👉 Clear sign meetings are being stewarded well.

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4. Project Alignment Reviews

Metric: % of active projects reviewed monthly against circle purpose and domains.

Example:

• 4 projects active this month
• 3 reviewed in governance meeting, 1 missed
• Alignment Review Rate = 75%

👉 Steward ensures most projects stay aligned, with one needing follow-up.

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5. Responsiveness to Tensions

Metric: % of tensions raised that received steward acknowledgment within 72h.

Example:

• 7 tensions raised this quarter in Feedback & Reflections
• 6 acknowledged in under 72h, 1 delayed
• Responsiveness Rate = 86%

👉 Members feel heard quickly, though timeliness can improve slightly.

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Time Commitment and Compensation

• [Insert estimated time: e.g. 2–3 hours per week]
• Compensation: [Insert if relevant; most Sub-Circle roles are voluntary in early CCOS rollout]

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Tools and Resources

• Quick Links Hub
• Projects Dashboard
• CCOS Oracle GPT Agent
• Meeting agenda templates

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Conflict Resolution

If tensions arise involving the Lead Steward:

• First addressed within the circle via consent
• Escalated to Rep Steward or Parent Sector if unresolved

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Feedback Mechanisms

• Quarterly review of stewardship effectiveness
• Anonymous feedback option through Feedback & Reflections thread
• Peer mentoring offered for improvement

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Review and Adaptation Process

• Role reviewed quarterly in governance meetings
• Adjustments made through consent if scope or accountabilities change

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Succession Planning

• Outgoing Lead Steward supports incoming member through mentorship
• Minimum 2-week overlap when possible

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Alignment with Core Values

• Stewardship is service, not control
• Transparency, care, and clarity guide all actions
• Presence before performance

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Policy Compliance Clause

This role is accountable to the circle’s Member Agreements and Sector HQ policies.

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Legal Compliance Clause

This role may not take actions that expose the circle or CCOS to legal or safety risks.

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📝 Running Ledger (Use Comments Below)

Each time this role changes hands, add a new comment with:

• Name of new role-holder (with @tag)
• Date they stepped in
• Who they succeeded
• Any mentorship or co-holding notes

👉 For each new comment, include:

#RoleLedger + #LeadSteward + #RoleTransition to stay discoverable.

📌 Example Comment:

“@[Maya] stepped into Lead Steward on Jan 15, 2025, succeeding @[Leo]. @[Kai] is shadowing for the next quarter.

#RoleLedger   #LeadSteward  #CircleStewardship  #RoleTransition ”

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