🧭 2.3: How We Meet 🗓️

Meetings are not just for tasks. They are where we connect as people, align as a circle, and move projects forward together.

📅 Meeting Rhythm

This circle meets on a clear cadence:

• Tactical Meetings: Weekly or biweekly for updates, tasks, and progress checks
• Governance Meetings: Monthly for adjusting agreements, roles, and processes
• Strategy Meetings: Quarterly for big-picture alignment and vision setting

📌 Check the Events Calendar for upcoming meeting dates and links. 👉 [Insert link to Events Calendar]

🌀 Async vs Live

Not everything needs a live meeting.

• Use async threads for simple updates, clarifications, or sharing resources
• Use live meetings for decisions, alignment, or anything needing real-time connection

👉 This reduces confusion and prevents meeting bloat.

🌱 Meeting Flow

Most meetings follow a simple structure:

1. Check-in → One word, emoji, or short phrase to arrive together
2. Review Agenda → Confirm what we’ll cover
3. Circle Business → Projects, decisions, and updates
4. Feedback Round → Quick space for reflections
5. Check-out → Close with presence before leaving

📌 Example: “Today’s agenda: finalize Charter draft, assign Project Leads, and schedule training.”

🌟 Cultural Practices

• Meetings always start and end with check-ins and check-outs
• Everyone’s voice matters, stewards guide flow not control
• If time runs short, items can move to async threads or the next meeting

📝 Your Role

As a member, you can:

• Suggest agenda items ahead of time
• Take notes or capture updates in the Projects Dashboard
• Facilitate part of the meeting if invited
• Share a reflection during the feedback round

✨ Reflection Prompt

• What helps me feel grounded and present in meetings
• How can I contribute to making meetings meaningful, not just efficient

👉 Bring your reflection to the next meeting or post it in the Ongoing Check-ins thread.